Privacy Policy

Last updated: 6 October 2026

Procure Construction Solutions respects your privacy. This policy explains how personal information is handled when you visit procureconstructionsolutions.com, request construction quotations, submit project information, or contact us.

1. Applicable legislation

Our handling of personal information is subject to applicable South African law, including the Protection of Personal Information Act 4 of 2013 (POPIA). Requests for access to records may also fall under the Promotion of Access to Information Act 2 of 2000 (PAIA). The Electronic Communications and Transactions Act 25 of 2002 (ECTA) and Consumer Protection Act 68 of 2008 may apply to relevant electronic transactions and consumer dealings. Other privacy laws apply where legally required.

2. Information collected

Information may include your name, business name, contact details, construction-site or delivery address, quotation requirements, project documents, correspondence, and information you choose to submit through forms, uploads or chat services. Website services may also collect technical information such as device details and cookie information.

Please submit only information necessary for your enquiry. Do not upload identity documents, sensitive personal information, or another person's information unless necessary and you are authorised to do so.

3. Purposes and grounds for processing

Personal information is used to respond to enquiries, prepare and coordinate quotation requests, communicate about projects, administer services, maintain records, protect the website and meet legal obligations. Processing must have a lawful basis under POPIA, such as consent, steps relating to a contract, a legal obligation, or a legitimate interest where permitted. Information must not be used for an incompatible purpose without an appropriate lawful basis.

4. Sharing with vendors and service providers

To obtain quotations, relevant contact details, site information and project requirements may be shared with the suppliers, contractors or trade specialists involved in your request. Submit documents with this intended sharing in mind, and identify any confidentiality restrictions before dispatch.

Information may also be processed by service providers supporting website hosting, communications, document uploads, chat services and payment administration, or disclosed where required by law. Disclosures should be limited to information necessary for the relevant purpose. This policy does not authorise the sale of your personal information.

5. Cookies and marketing

The website may use cookies and similar technologies for essential functions and, where enabled, analytics or advertising. Non-essential tracking is subject to applicable consent requirements. Browser settings can restrict cookies, although some website functions may be affected. Electronic direct marketing must comply with applicable law, including POPIA consent and opt-out requirements. You may object to direct marketing or unsubscribe using the method provided in the communication.

6. Security and retention

Reasonable technical and organisational safeguards must be maintained to protect personal information against unauthorised access, loss and misuse. No online service can guarantee absolute security. Personal information should be retained only for as long as necessary for its purpose, legal obligations or lawful recordkeeping, and then securely deleted or de-identified where appropriate. Security compromises will be addressed and notified where legally required.

7. Your rights and enquiries

Subject to applicable law, you may request access to your personal information, correction of inaccurate information, deletion where permitted, or object to processing. You may withdraw consent where processing relies on consent; withdrawal does not affect prior lawful processing. Identity verification may be required before a request is actioned.

To make a privacy request, contact Procure Construction Solutions through the contact details published on this website and mark your enquiry “Privacy request”. You may also lodge a complaint with South Africa's Information Regulator at inforegulator.org.za.

8. Third-party services and updates

Third-party websites and services have their own privacy terms. This policy may be updated to reflect changes to our services, practices or legal requirements. The date above identifies the latest revision.

Provisional Patent Notice

Notice Date: 6 October 2026

Procure Construction Solutions (Pty) Ltd hereby confirms that the Companies and Intellectual Property Commission (CIPC) has successfully received and recorded the following provisional patent application:

• Reference Number: AERQOX

• Title of Invention: System and Method for Hybrid Source Procurement Package Dispatch and Synchronized Multi‑Endpoint Email Delivery and Confirmation

• Status: Provisional Patent Application (CIPC Ref: AERQOX)

This acknowledgement serves as confirmation of receipt by CIPC and establishes the applicant’s filing date and priority under the South African Patents Act, 57 of 1978